Digital Records
Conversion
Why go Digital?
The process of converting records to a digital format has countless benefits. Our digitization method uses state-of-the-art equipment and optical character recognition (OCR) capable software so your digitized records are completely searchable. That means no more hours spent digging through boxes or searching through binders or books to find needed records. The information you need is literally right at your fingertips.
How it Works
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Prepare Records for Scanning
We organize, sort and prep your original logbooks for the scanning process
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Digital Records Conversion
State-of-the-art conversion to searchable digital records using optical character recognition technology
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Secure, Cloud-Based Digital Access
Secure, cloud-based 24/7 access to digital logbooks and records available to unlimited users
Clean Up Damaged Documents
Paper records naturally deteriorate over time, especially when kept in non-ideal storage environments, so most of them do not come to us in pristine condition. Through the digitization process we can clean up and repair most documents digitally. Some of the processes we use are removing hole punches, clean up document background, fix blurry or faded text, and despeckle to produce crisp, clear documents.
Before
After
Once your logbooks have been converted to a digital format you will receive log-in information via email to access your portal. Clients can download their digital logbooks and have access to them anytime, anywhere. The searchable text feature makes it simple to locate the exact records you are looking for without spending hours digging through paper documents.
Click the button for a preview of our client portal
“We’re here to solve a major problem that affects all aircraft owners by providing the best simple, secure and easily accessible single-source solution for all your aircraft records.”
— Chip McClure, CEO Vault Aircraft Records
FAQs
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We would never recommend shipping aircraft records via common carriers. If those records were to be lost by the shipper prior to digital conversion, the loss of value to the aircraft would be substantial.
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We always recommend bringing the records directly to our vault in Franklin, Tennessee. Nashville is a major tourist destination and only 30 minutes away, so plan a trip, bring us your records (we love meeting and getting to know our clients) and enjoy the live music, shopping, dining, sports, history and all the excitement that Nashville and her surrounding communities have to offer!
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Yes, FedEx Custom Critical provides a dedicated delivery vehicle and is an option, to learn more click here.
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Outside of our select staff, anyone who has access to your aircraft records is determined by you. Our clients always have the option to add or remove access to anyone they choose; maintenance crew, pilot, bank, attorney, potential buyer, or anyone else you choose.
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Ownership of the aircraft records is always retained by the owner. If you decide to sell your aircraft, we would be honored to continue maintaining and protecting both the physical and digital records for the new owner. However, if the new owner wishes to go another direction, we can work with them to schedule pick up of their original records.
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Simply have your maintenance crew forward the original records to Vault Aircraft Records and we will incorporate them with your digital logbooks as well as with your existing physical records.